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Privacy Policy

Privacy policy and data handling information.

Privacy Policy

Effective Date: 25 February 2025 | Last Updated: 19 February 2025

1. Introduction

This Privacy Policy describes how Ellinger Publishing Media (“we”, “our”, or “us”) collects, uses, processes, discloses, and safeguards personal data in connection with access to and use of our website, platforms, and related publishing services (collectively, the “Services”). By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.

2. Scope of Application

This Privacy Policy applies to all users of the Services, including but not limited to authors, reviewers, editors, readers, and visitors. It governs all personal data collected through the website, submission systems, and related communications.

3. Information We Collect

We may collect and process the following categories of data:

3.1 Personal Data

Personal data may include, but is not limited to, full name, email address, institutional affiliation, country of residence, professional identifiers (such as ORCID), and account credentials.

3.2 Submission and Editorial Data

We collect information related to manuscript submissions, including submitted content, author and co-author details, reviewer reports, editorial decisions, and correspondence associated with the peer review and publication process.

3.3 Technical and Usage Data

We automatically collect certain technical information, including IP address, browser type, device information, access times, pages viewed, and interaction data, through cookies and similar tracking technologies.

4. Purposes of Processing

We process personal data for the following purposes:

  • To manage manuscript submissions, peer review, and editorial workflows
  • To communicate with authors, reviewers, editors, and users
  • To provide access to publications and related services
  • To maintain and improve the functionality, security, and performance of the Services
  • To ensure compliance with publication ethics, legal obligations, and industry standards
  • To detect, prevent, and investigate fraud, misuse, or security incidents

Where applicable under relevant data protection laws, including the General Data Protection Regulation (GDPR), we process personal data on the basis of:

  • Consent provided by the data subject
  • Performance of a contract or pre-contractual measures
  • Legitimate interests pursued by us, including the operation and improvement of the Services
  • Compliance with legal and regulatory obligations

6. Cookies and Tracking Technologies

We use cookies and similar technologies to facilitate website functionality, enhance user experience, and analyze usage patterns. Users may control or disable cookies through browser settings; however, certain features of the Services may be affected.

7. Data Sharing and Disclosure

We may disclose personal data to:

  • Editors, reviewers, and editorial board members for the purposes of peer review and publication
  • Third-party service providers engaged in hosting, analytics, communication, and operational support
  • Indexing and abstracting services and scholarly databases
  • Regulatory, legal, or governmental authorities where required by applicable law

We do not sell personal data to third parties.

8. International Data Transfers

Personal data may be transferred to and processed in jurisdictions outside the user’s country of residence. We implement appropriate safeguards to ensure that such transfers comply with applicable data protection laws.

9. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including editorial and publishing functions, compliance with legal obligations, and maintenance of the scholarly record. Published materials and associated metadata may be retained indefinitely.

10. Data Subject Rights

Subject to applicable law, users may have the right to access, rectify, erase, restrict, or object to the processing of their personal data, as well as the right to data portability and to withdraw consent where applicable. Requests may be submitted to the contact details provided below.

11. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction, including the use of encryption, secure servers, and access controls.

The Services may contain links to third-party websites or services. We are not responsible for the privacy practices or content of such external sites.

13. Children’s Data

The Services are not directed to individuals under the age of 16, and we do not knowingly collect personal data from such individuals.

14. Changes to This Privacy Policy

We reserve the right to amend or update this Privacy Policy at any time. Any changes will be effective upon posting the revised version on this page, with an updated effective date.

15. Contact Information

For any inquiries regarding this Privacy Policy or the processing of personal data, please contact:

Ellinger Publishing Media
Email: editorial@e-pubmed.co.uk Website: https://e-pubmed.co.uk

16. Jurisdiction-Specific Provisions

Users located in the European Economic Area may have additional rights under the GDPR. Users located in California may have rights under the California Consumer Privacy Act (CCPA) or similar regulations, subject to applicable limitations and exemptions.

17. Disclaimer

The use of “pubmed” in our domain name refers to Publishing Media as an independent designation. This website is not affiliated with, endorsed by, or associated with PubMed®, the U.S. National Library of Medicine (NLM), or the National Institutes of Health (NIH). All trademarks are the property of their respective owners.